FLOYD MEMORIAL LIBRARY
Minutes (approved) of regular meeting November 7, 2011.

Members present: Seth Kaufman, Rosemary Gabriel, Melina Angelson, Buffy Hartmann, Richard Bonforte and Director Lisa Richland.

Absent, Diane Mulvaney, Rebecca Miller.

The Board meeting was called to order at 7:03 pm.

The minutes of  October 3, 2011 were approved, on motion of 1) Gabriel, 2) Angelson, unanimous.

The bills were ordered paid on motion of 1) Kaufman, 2) Bonforte, unanimous. The treasurer's reports were accepted and filed for audit.

Treasurer's Report: The Treasurer reports that the Library is currently on budget for the year.

Director's Report: The desk in the Young Adult (YA) area needs to be replaced. The new desk will need to provide the YA librarian with more workspace, given that it effectively functions as her office. Prices for suitable desks have been obtained from catalogue vendors and a custom builder.

The elevator replacement project is on schedule for a December 5th start date. It is expected that construction will take 6 weeks. The holidays are traditionally a slow time so it is hoped that disruption will be minimal. The newsletter will note the lack of elevator service during this period and Library staff will accommodate patrons as best they can.

A satellite library will be set up at the Orient Country Store this fall and winter, alternate Wednesdays from 2pm to 4pm. It will be include books, DVDs and periodicals and provide full catalogue and checkout services. The project will be promoted in the Library newsletter and with posters in the Library and in Orient.

The Library needs to appoint a plan administrator for the TIAA CREF 403b plan. Board member Seth Kaufman was appointed to the position by President Gabriel.

The annual Thanksgiving show is scheduled for November 26th at the Greenport School Auditorium. A new theater group has been hired for this year’s show.

Committees:
Communications – The Suffolk Cooperative Library System annual library trustee workshop will be held on November 10th. All trustees are invited to attend with Director Richland. Due to scheduling conflicts, it was not certain that any trustees would be able to attend.

Grounds and Garden – The garden has been mulched and is ready for winter.

Friends Liaison – With the help of volunteer Valerie Haller the Friends have reorganized the book room. It is a big improvement. The Friends fundraising raffle is ongoing. Tickets are available at the front desk.

Unfinished Business: Board president Gabriel read aloud a resolution overriding the tax levy limit imposed by Municipal Law §3-c(3) for the 2012 fiscal year. The resolution was approved on motion of 1) Gabriel, 2) Bonforte, unanimous.

A motion by 1) Angelson, 2) Gabriel to adopt the FY 2012 Library budget approved by voters on September 13, 2011 was accepted unanimously by the board.

New Business: Procurement options for the new YA area desk were discussed. The favored option is a custom desk built to Library specifications. Stock desks available in library furniture catalogues are of similar price but not as well suited to the space. The custom option will fit perfectly and match existing library furniture. The board approved the purchase of the custom-built desk unanimously.

Executive Session: The board went into executive session at 7.43pm to discuss Christmas bonuses for staff members. Executive session ended at 7.48pm.

Christmas bonuses were approved on motion of 1) Angelson, 2) Gabriel, unanimous.

Meeting was adjourned at 7.49pm on motion of 1) Angelson, 2) Gabriel. The next meeting will be on December 5th at 7.00pm.

Respectfully submitted,            
Seth Kaufman, secretary
Attachments:  Agenda, Minutes, Bills, Director’s report, Communications